Virtual Vaults
Sterling pricing and unlimited storage, but it will not say where your data sits.
- Headquarters
- Rotterdam, Netherlands
- Founded
- 2014
- Segment
- European mid-market M&A, primarily Benelux, expanding into the UK
- Hosting
- Microsoft Azure, with data stored twice and 99
- Encryption
- AES-256, DigiCert TLS, mandatory two-factor authentication
- Free trial
- Free tier available
The assessment
Virtual Vaults is a Dutch dealmaking platform founded in 2014 and headquartered in Rotterdam, with a registered UK entity and a London office. It sells three products: Workspaces for preparation, the Data Room itself, and an Archive.
Commercially it is one of the more transparent vendors here. Prices are published with a sterling toggle, starting at £665 per month, and the commitment discounts of 15, 30 and 40 percent are stated openly. Unlimited storage on every tier is a genuine differentiator in a market where storage overages are the standard way a quoted price becomes a larger invoice.
The gap is in what it will tell you about security and location. Certification amounts to ISO/IEC 27001 alone, with no SOC 2, and their own pages disagree about which version of the standard applies. More significantly, the platform runs on Microsoft Azure but the regions are never published, so a UK buyer cannot determine data residency from public information at all.
The pricing model is the most buyer-friendly here: sterling, unlimited storage, honest discounts. Judge it on the residency question instead. A vendor that will not publish its hosting regions is asking you to take location on trust, and for a UK deal with any regulatory dimension that is not good enough without a written answer. Ask for the Azure region in writing and ask which ISO 27001 version the current certificate covers, because their site says both.
Virtual Vaults Software UK Limited, company number 13163962, at 71-75 Shelton Street, Covent Garden, London WC2H 9JQ
Strengths
- Publishes list pricing in sterling as well as euros, with transparent commitment discounts of up to 40 percent
- Unlimited storage on every tier, which removes the overage risk that catches buyers out elsewhere
- Unlimited buy-side users on all tiers
- A registered UK entity and a London office
- A free Workspaces tier for pre-deal preparation
Limitations
- Publishes no data residency information at all: the Azure regions are never named, so you cannot establish where documents sit without asking
- The thinnest certification set on this table: ISO/IEC 27001 only, with no SOC 2 and no ISO 27701
- Their security page claims ISO 27001:2022 while their privacy statement still says the 2013 version
- Sell-side seats are capped at three, seven and fifteen, which pushes teams up a tier
- No free trial of the data room itself
Pricing, hosting and certification
Published with a sterling and euro toggle. Basic €754 or £665 per month for three sell-side users with unlimited buy-side users, basic Q&A and unlimited storage. Standard €914 or £806 per month for seven sell-side users. Advanced €1,508 or £1,338 per month for fifteen sell-side users. Enterprise on request. Commitment discounts of 15 percent for three months, 30 percent for six and 40 percent for twelve. USB Archive €199 or £199 per drive including 15GB and a comfort letter. Cloud Archive €50 or £50 per recipient.
✓ Published on the provider's own site
Microsoft Azure, with data stored twice and 99.97 percent availability claimed. The Azure regions are not published anywhere, so data residency cannot be established from their site.
- ISO/IEC 27001:2022
Counted only where named publicly by the provider.
Typical use cases
- Mergers and acquisitions
- Buy and build
- Legal due diligence
- Private equity
- Real estate and tenders
Sources consulted
Last reviewed 26 July 2026
What we could not confirm
Published openly, because a gap in the evidence is information too. Anything listed here could not be verified from a primary source, so we have not scored Virtual Vaults as though it were true.
- The actual Azure region or regions used
- Whether UK data residency is possible at all: there is no statement either way
- Which ISO 27001 version is current, given the 2022 and 2013 conflict on their own pages
- Whether any trial of the data room exists